Website Privacy Policy

Introduction

WIFLE respects each individual’s right to personal privacy. We will collect and use information in the ways disclosed through this statement. This statement applies to registrants of WIFLE conferences, training, or membership.  WIFLE does not sell or share your contact information or email address with anyone (unless ordered to provide the information to a court of competent jurisdiction).   The website at www.WIFLE.org collects general statistical information involuntarily from website visitors.

• www.WIFLE.org does not collect personally identifiable information from its visitors.

• www.WIFLE.org through its email service collects information

• www.WIFLE.org through its member and conference registration service, collects personal/business information to provide membership or conference registration data for WIFLE

Part I. Information Collection
www.WIFLE.org collects information through our Website at several points. However, we collect no personally identifiable information about visitors to our Website other than what a visitor may voluntarily provide through a Website application or registration form.

We collect the following general data that is not personally identifiable information: network location; country of network; which pages were viewed and for how long; site entry and exit pages; time of day of visit; keywords hit; referring site; and similar non-personally identifiable statistical information. We collect this data in order to determine where our visitors are located; which pages are the most and least popular; which keywords brought visitors to our site; and to provide us with similar analysis and evaluative tools.

The statistical information collection process is automatic, is non-voluntary, and we do not verify the accuracy of the information relying instead on the server hosting software to gather the data.

We collect personally identifiable information through online electronic forms. The form(s) will most likely request name, address, telephone number, and work contact information; grade, salary or pay rate; emergency contact name and telephone number; which seminar or workshop chosen; education level; and similar types of data. The information is provided by you is voluntary. However, if you do not provide the information, WIFLE can not deliver services to you because membership and registration are specific to a particular person and personal information on that person is needed in order to effect membership or registration.  

We do not employ cookies. (A cookie is a small text file that Web servers place on a user’s computer hard drive to be a unique identifier. Cookies enable web owners to track usage patterns and deliver customized content to users. Cookies do and do not have an expiration date depending on which cookie a web owner employs. Also cookies do or do not collect personally identifiable information according to how the web owner implements the cookie.) www.WIFLE.org does not employ cookies through its Website.

We do not employ Banner advertising at our Website. (Banners may be used to collect similar information to cookies which are described above. When Banner advertising is used on a Website, third parties normally collect the information at that Website). www.WIFLE.org does not employ Banner advertising through its Website.

We will provide hyperlinks to outside sources, organizations, resources, agencies, and industry. WIFLE has no control over the content of those entities; does not participate in their Privacy Policies; and, has no input into their use of information. We encourage you to review the Privacy Policy of the linked Website when you first enter their site.


Part II. Information Usage
11/2008:  The personal information collected will be used to register an individual for a conference or used to effect membership in the organization. Users who provide contact information will receive membership benefits and privileges in WIFLE or will be registered for attendance at a WIFLE conference. WIFLE usually provides for both online electronic registration as well as a printable version of the form at the Website which is downloaded, completed by hand and faxed or mailed as appropriate.  The registration service provider secures its servers with appropriate technology, systems, programs, and personnel in order to earn and maintain the coveted "TRUSTe Privacy Program" recognition for standards of information protection; protect its clients (WIFLE) and their users; and is governed by its own privacy standards which you can review at  http://www.regonline.com/marketing/Privacy.aspx.  Data input into the online system and retrieval from the online system is secured and certified safe by Visas' highest security standard 100% Hacker-Safe environment Security; checked 3,000 times daily by 3rd party processes; and, employs the maximum data encryption allowed by law.  See the paragraph on Latest Privacy News at the bottom of this notice for more details.

WIFLE uses its announcement service to provide information and announcements through email broadcasts (see below details). Registration to the announcement service is voluntary on your part and you may be a member of the organization without being included in the announcement service. 

WIFLE uses contact details it collects for reasonable and customary WIFLE business purposes; e.g., to- provide notices, electronically through the announcement service or by hard copy through the U.S. mail, of WIFLE business and organization information; upcoming conferences or meetings; share items of interest to membership; further WIFLE goals by publicizing events, activities, or group meetings; and, for similar business offerings and purposes.  Electronically means to a member's email address; by U.S. mail means to a member's physical mailing address.  

10/2004: WIFLE publishes periodic "notices" and an electronic newsletter.  This email announcement function is a benefit of a WIFLE membership, and as such, is not a publicly-distributed or a publicly-available service. Even so, members can "unsubscribe" or "opt-out" of receiving WIFLE announcements or change their email address for delivery of the announcements by using the links provided in an announcement or by emailing wifle@comcast.net. The WIFLE announcement function is a voluntary opt-out/opt-in choice for members as is required under law for mass email distribution and for which a member may discontinue permanently or temporarily. The only member information used for the announcement function is the member's email address and the member's name. No other information is used by WIFLE to effect the electronic delivery of its announcements and no WIFLE bulk messages are sent to all membership except through the announcement service.

10/2007:  In addition, WIFLE will provide the annual notice of a business meeting through email.  However, you can opt to receive the notice through the U.S. Postal Service by notifying membership@wifle.org or calling 301-805-2180.  While at the current time, WIFLE is using both the U.S. Postal Service and email to provide the annual notice, we will begin to use email only (unless you indicate otherwise) following approval of that change to WIFLE's bylaws by the State of Virginia. 

The third-party provider of the email delivery service is the company we use for the online electronic application and registration form.  The information we collect from the electronic online voluntary application or registration forms are not used to create customer profiles based on browsing or purchasing history. We will not supplement information collected at our Web site with data from other sources, such as others may use your credit history to authorize purchases. A word about your membership, participation, and/or registration: You must understand that WIFLE does, may, and will use photos, names, contact and affiliations in a manner consistent with furthering WIFLE's goals and gaining organization recognition. We may publish photos and names on our Website and use such in our printed publications as we deem necessary to broadcast WIFLE to an audience. Joining WIFLE, participating in WIFLE activities, registering for WIFLE programs is wholly voluntary on your part. Choosing how to promote WIFLE and what methodologies and tools to use is wholly a WIFLE determination. Choosing to join, register, and participate in and with WIFLE indicates your permission and understanding that WIFLE may reasonably use photos and limited information about you to further its goals, to gain PR, and conduct activities it deems necessary to advertise and broadcast its programs and services. 

We may offer links to other Web sites. Please note: When you click on links to other Web sites, we encourage you to read their privacy policies. Their standards may differ from ours. Please be advised that information posted in chats, forums or message boards are public venues and become public knowledge.

If our policy on information collection or uses changes, will advise you through a new Privacy Policy which will always be available on our Website. 


Part III. Access to Information
www.WIFLE.org maintains application or registration data at a designated location under the control of WIFLE Executive Board members, or a designated Board individual. The data may be compiled into a list to be used for membership renewals, or counting number of participants. Electronic and digital data may be compiled into paper form. Members and Registrants will be provided their own personal information if an email request is made to WIFLE@comcast.net. WIFLE will respond to the request within two weeks or 14 days. Users may then modify, change, or request deletion of their personal information from www.WIFLE.org files by using the service links which will be provided to do so.  Each WIFLE member/registrant will have access to their individual record and will be able to update/modify/change the data as appropriate.


Part IV. Problem Resolution
If problems arise with WIFLE concerning privacy, users may contact WIFLE by email at WIFLE@comcast.net. We are committed to resolving disputes within a 14 day, or two-week period.


Part V. Data Storage and Security
www.WIFLE.org protects electronic user information with the following security measures: electronic security protocols, secure servers, firewalls, SSL encryption and other technology and procedures as implemented by the service provider. When a membership application is received, the electronic data is reformatted and may be emailed, for example, to WIFLE Board members to take further action on the application. The original electronic data remains stored on the provider's server where it remains in a secured environment. WIFLE does not have access to your financial information, credit or bank account because WIFLE uses third party merchant providers to handle its actual financial transactions. Through its third-party announcement service, WIFLE stores member email addresses and names. The WIFLE Executive Board has access to the membership and conference registration data.

Data printed on paper (such as membership or registration information) is authorized for storage in locations determined by WIFLE. Reasonable control and access by authorized and designated WIFLE Board members and service providers is granted. Electronic online registration and application data is provided voluntarily by users in order to obtain a service or a product from WIFLE. WIFLE Board members, a WIFLE conference provider, and WIFLE Website managers are authorized and may additionally store information locally as in copies of emails to and from members and registrants.


Part VI. Third Party Fiduciary/Financial Contact through WIFLE’s Website
If you use your credit card or a bank account for membership or registration, you will be directed to a Third Party merchant account provider. The merchant account provider will collect whatever information and data it needs to verify the credit card information and your personally identifiable information, and charge the appropriate membership or registration fee to your card or bank.

WIFLE does not have access to your financial, bank account, or credit card information. www.WIFLE.org may contain the hyperlink to the provider’s server or web page but all transactions are conducted outside of the purview of the WIFLE web server. The third party merchant provider will offer its Privacy Policy information for your review. Be sure to check links at the tops and bottom of third party pages to find and read their Privacy information. 

Part VII.  WIFLE Merchant and Service Providers.  Merchant providers maintain their own servers, establish and implement their own secure transaction protocols, and set their own Privacy Policies. WIFLE does not have input into any of the systems or policies, and WIFLE is not involved with the systems or policies. Questions or concerns must be directly addressed with the Merchant Provider. WIFLE does review merchant provider policies prior to obtaining or contracting for a service for its offerings, but WIFLE does not maintain a relationship with merchant providers and receives no endorsements or favors from merchant providers.  There are currently providers such as PayPal for transaction processing and RegOnline for membership and event processing which WIFLE uses.  Check their sites for privacy.

If have any further questions about www.WIFLE.org privacy or security, please contact us by sending an email to WIFLE@comcast.net.


02/2004 WIFLE

10/2004  WIFLE update to add Newsletter privacy information
10/2007  WIFLE update for delivery of notice of the annual business meeting
11/2008  WIFLE update on Member/Conference registration privacy information.

Latest Privacy News

WIFLE instituted its updated membership system in November 2008 and will shortly institute its updated conference registration system by the end of 2008.  Both systems will be managed by WIFLE but provided by a third party - RegOnline, LLC.  Because of this, we amended our Privacy Policy to include generalized information on the membership and conference systems.  To review the amendment see our note dated 11/2008.

You do not have to use the online system to sign-up to be a WIFLE member, nor to register for a conference.  However, and this is important for users to understand, even if WIFLE administratively and manually processes a membership or registration form, we are now storing the data with the third party provider.   You can "Opt-Out" of the WIFLE Directories which will deny access to your contact data by clicking on the "Opt-Out" box.  Similarly, you can opt-out of WIFLE's email service by clicking on the "Opt-Out" link.   

WIFLE instituted its electronic newsletter in December 2004.  We intend to publish every quarter.  Because of this, we amended our Privacy Policy to include what information on you is being stored and accessed to enable  Newsletter delivery to you in an electronic format.  To review the amendment see our note dated 10/2004.

You can let us know if you would rather not receive the Newsletter at all by "unsubscribing."  To unsubscribe, use the link in any Newsletter and make your request, or you can email us at WIFLE-Enews@wifle.org at anytime.

You can also email us at WIFLE-Enews@wifle.org to change delivery of your newsletter to a different mail box.