Conference Policies and Guidelines

Conference Cancellation Fee

A fee of $65.00 will be assessed for conference cancellations for those payments made by check or credit card.  A request for cancellation or refund must be submitted to WIFLE in writing via letter, email (cheafner@timeandconvenience.com) or fax (410) 451-7373).  Please allow 6-8 weeks for refunds.  For additional information on reimbursement for cancellations, see your agency travel office. 

Substitutions

Substitutions are allowed only for agencies that submit a government purchase order prior to the training conference. The substitute should present the purchase order number at the time of registration (either on site or by phone or email). Other paid registrants unable to attend must cancel their conference registration and hotel reservation as soon as possible to avoid additional fees.

Registration not "final"

Your registration is not "final" until you receive a confirmation from WIFLE.  

Refunds to Agencies or "Payees"

Refunds of training fees are made to the credit card holder only or by check to the person submitting the check.   

Hotel Room Cancellations

If you must cancel, please check with the hotel as soon as possible. For GSA regulations on reimbursement for hotel room cancellations, see your agency travel office.

Vendor and Exhibitor Booth Management

Vendors and exhibitors are allowed two individuals to staff a booth.  Any additional staff must register for the entire conference or on a daily basis.

Tax Exempt Forms

Individual attendees are responsible for making arrangements with the hotel on submitting tax-exempt forms directly to the hotel.  The form can be found here.

GSA issues guidance on 'early bird' conference registrations

Read their guidance details here.  Download the PDF version here.  For additional information, see your agency travel office.

Notice on Biographies

WIFLE reserves the right to edit biographies submitted for publication to shorten them to meet printing and space limitations.